Top 14 Smartsheet Alternatives: Free and Paid Options Ranked for the Year 2025

In the realm of project management, there are numerous options available to help teams stay organised and productive. Here is a comparison of some popular tools, focusing on their strengths and weaknesses.

Smartsheet

Smartsheet is a project management tool known for its use of project management spreadsheets. While it offers a comprehensive range of features, it lacks a time tracking feature, and its scheduling and task management features are inadequate compared to other project management tools. Additionally, Smartsheet has limited portfolio management features.

nTask

nTask is a user-friendly Smartsheet alternative that offers a mobile app for both Android and iOS. It lacks project dashboards compared to Smartsheet, but it stands out with its agile methodologies, recurring task management, and multilingual support. However, nTask's Gantt charts and dashboard views are effective but limited, and it does not offer expense tracking, time management, or resource management features.

Jira

Jira, a product of Atlassian, is the Smartsheet alternative most favored by agile teams who work in software development. It offers powerful reporting features to help agile teams respond quickly to changes, and it has kanban boards to facilitate scrum, sprints, and backlog grooming. However, some users have reported issues with downloading Jira's graphical reports as images, which can be difficult to read due to low resolution. Jira's mobile app is a shadow of the more robust web version.

Basecamp

Basecamp is another Smartsheet alternative that bills itself as a tool for remote teams. It offers a client portal for easy stakeholder updates and communication, file sharing, message boards, and group chat rooms for communication. Basecamp does not offer recurring task management or time tracking with activities, and its reports are limited without proofing tools. However, it excels in centralising all project data to keep you organised.

ProofHub

ProofHub is widely considered to be one of the better intuitive Smartsheet alternatives. It offers a 14-day free trial and has a mobile app for Android and iOS. ProofHub focuses on easy navigation and communication between managers, team members, and clients. However, it is notoriously "glitchy", and many of the great task management, time tracking, and resource management features it offers don't always work.

Other Options

Other notable Smartsheet alternatives for time and resource management include Wrike, ClickUp, Monday.com, and awork. These platforms offer features such as timesheets, Gantt charts, dashboards, and resource planning specifically designed for managing project time and resources.

Each of these tools has its unique strengths and weaknesses, and the best choice depends on the specific needs of your team and project. It's essential to carefully evaluate each tool to find the one that best suits your requirements.